It is the responsibility of the Research Organisation, and all engaged in the research, to make every reasonable effort to ensure that the outcomes obtained in the course of the research, whether patentable or not, are used to the advantage of society and the economy. Research outcomes should be disseminated to both research and more widespread audiences – for example to inform potential users and beneficiaries of the research.
Responsibility for the arrangements relating to the ownership and management of intellectual property rests with the Research Organisation. The Research Organisation will be expected to put in place an agreement regarding the relative contributions to the creation of intellectual property and any associated revenue sharing arrangements before commercialisation or exploitation commences.
Arrangements for collaboration and/or exploitation must not prevent the future progression of research and the dissemination of research results in accordance with academic custom and practice. A temporary delay in publication is acceptable in order to allow commercial and collaborative arrangements to be established.
Publications and other forms of media communication, including media appearances, press releases and conferences, must acknowledge the support received from the STFC.
Journal publications should acknowledge the funding source using the standard format agreed by funders and publishers and detailed in the additional information accompanying this grant.
In the case of Ph.D thesis funded by Research Councils, metadata describing the thesis should be lodged in the institution's repository as soon as possible after award and a full text version should be available within a maximum of 12 months following award. It is expected that metadata in institutional repositories will be compatible with the metadata core set recommended by the ETHOS e-thesis online service.
The Research Organisation will be required to provide the Research Council with standard information on students and their training programmes through the Je-S Student Details Portal (SDP) for inclusion in the Research Council's management information system.
Where a student is funded from two Councils' TGs, the information should be returned to the Council which is acting as the majority funder (see above), and not returned to the other council. Details of the secondary Research Council funder would be included in the submitted data.
Information should normally be entered within one month of the student starting their studies. Failure to provide this information may result in sanctions being imposed on future payments.
The Research Organisation should inform the Research Council of any significant changes to the student's research project funded from the TG, including change of supervisor or project objectives, by updating the Student Details Portal.
The Research Council expects that the start and end dates for the funded period of study will be agreed at the outset and would not be amended during the doctoral project unless exceptional circumstances apply, e.g. if there is prolonged absence due to illness. The Research Council will monitor any amendments to the start and end dates and reserves the option to apply original dates for assessing when thesis submission is due.
The Research Council should be notified through the Je-S Student Details Portal of students whose awards have been terminated, extended or transferred within a month of the change being formally agreed by the Research Organisation.
Research Organisations are also required to return information on the date of submission of the student's thesis.
The Research Organisation must make a clear statement, in relation to the Data Protection Act 1998, that personal information on students is being collected on behalf of the Research Council.
The Research Council accepts no liability, financial or otherwise, for expenditure or liability arising from the research funded by the grant, except as set out in these terms and conditions, or otherwise agreed in writing.
The Research Council reserves the right to terminate the grant at any time, subject to reasonable notice and to any payment that will be necessary to cover outstanding and unavoidable commitments.
Researchers are expected to disseminate the results of their work to relevant beneficiaries and the general public. The researcher should, subject to the procedures laid down by their Research Organisation, publish the results of the research supported through the studentship in accordance with normal practice. Any publication should acknowledge the support received from STFC.
STFC expects collaborative research, either in the form of the joint pursuit of research with industry, or between similar organisations, both in the UK and abroad, to be put on a formal footing, for example, through a collaboration and exploitation agreement. Such agreements should make clear the contributions and rights of organisations, particularly in respect of exploitation arrangements. Any agreement should not in any way prohibit the student from achieving a PhD within a reasonable time. STFC will not get involved in negotiating exploitation agreements for collaborative research but expects to be assured that an arrangement acceptable to all parties exists.
Last updated: 01 April 2016