Departments, who hold STFC Training Grants (TGs) for Doctoral Training Partnership studentships, receive funding which includes unit costs for overseas fieldwork. There is a separate approval process for Departments to apply for exceptional fieldwork costs for STFC funded students who will undertake long term attachments to overseas facilities. A long term attachment is a single visit of 120 days up to a maximum of 548 days.
Departments need to apply for LTA funding for students that started in 2019. LTA applications should be submitted to firstname.lastname@example.org by 31 March 2020. Applications for LTAs should include overseas travel and subsistence expenses in connection with fieldwork or other visits that are considered essential to the student’s research/training programme.
Confirmation of the level of approved funding will be sent to departments by 31 May 2020. Once approved, payments of LTA funds will be made quarterly with the next payment of the training grant. A separate LTA reconciliation form will need to be attached to the Final Expenditure Statement (FES) at the end of the training grant.
Students travelling to CERN must contact the UK Liaison Office at least 4 months in advance to arrange the visit. LTA commencement dates for the coming year will be:
Research Organisations will be responsible for providing students with adequate travel and medical insurance for short visits. This insurance should cover students for medical emergencies, personal accident and disability.
STFC will continue to provide travel and medical insurance cover for students on LTA. Research Organisations will be responsible for providing the Science and Technology Facilities Council with student names and LTA dates for insurance purposes. It is the responsibility of the Research Organisation to contact Studentships if these dates change from those originally applied for.
Failure to do so could result in claims being invalid.
As from 1 September 2019 STFC travel insurance is provided through Chubb, the policy number is UKBBBD00217. This expires 31 August 2020. Chubb have provided a Travel Smart App to help students make adequate preparations before travelling and not take any unnecessary risks whilst away. This is a useful tool provided by Chubb that can be downloaded and used as required.
Last updated: 12 December 2019