Stage Two applications have now been received, presentations and interviews will take place on Thursday 22 March.
STFC Nucleus Award holders undertake high quality programmes of novel public engagement that inspire and involve target audiences with stories of STFC science and technology. Award holders may also use Nucleus Awards to create and sustain public engagement networks that develop communities of practice.
Proposed engagement programmes must clearly focus around the remit of the STFC science programme (astronomy, solar and planetary science, particle physics, particle astrophysics, cosmology, nuclear physics and accelerator science) or clearly and demonstrably align to the science and technology work of STFC’s national and international laboratories and facilities.
Nucleus Awards will not be awarded unless there is a strong and demonstrable link between the proposed activities and STFC science and technology.
Nucleus Awards may also be used for activities that are dedicated to developing community networks or capacity building in public engagement. This may be the sole purpose of a Nucleus Award, or an application may combine engagement activities and networking into a coherent package.
Applicants should use their proposal to clearly explain how their Nucleus Award will further the aims of the STFC Public Engagement Strategy.
Applications that highlight the social, ethical, and economic benefits of research are welcomed.
Applicants are encouraged to propose novel or innovative approaches towards engagement as part of their Nucleus Award, as long as these are demonstrably well-planned.
STFC focuses heavily on evaluation and applicants must provide a clear evaluation plan showing details of how the outputs, outcomes and impacts of the Nucleus Award will be captured and evaluated. As outlined in section 1.7.2, we require applicants to report on the outcomes of their Nucleus Award in line with the STFC Public Engagement Evaluation Framework, which describes our approach towards effective engagement. We suggest that applicants should familiarise themselves with the STFC Public Engagement Evaluation Framework and consider how the Framework could be used to evaluate their engagement programme.
We encourage applications that propose engagement with audiences considered to have low ‘science capital’. Applicants may choose which audiences to engage with, and the methods of engagement. These must be outlined in the proposal.
Nucleus Awards will not be awarded for the sole purpose of authorship and publication of books and novels, though proposals in which the production of a book is an output of a wider programme will be considered.
The following costs are ineligible for support via Nucleus Awards:
For applicants from or for schools, note the following ineligible costs:
We will only consider funding digital content (e.g. websites, videos etc.) as an intrinsic part of a wider engagement programme. Any application for digital content needs to include:
Organisations that apply must be based in the UK.
STFC can only fund organisations that have audited accounts. If this does not describe your organisation, you must work in partnership with an organisation that can receive the funding on your behalf.
Almost anyone can apply for a Nucleus Award, including grant funded researchers, STFC scientists and engineers, facility users, schools, museums, science communicators, universities, colleges etc.
The Principal Applicant must be eligible to apply on behalf of the organisation that would hold the award.
Every application must include a researcher in an STFC-funded area of science or technology. While these researchers often play an active role in delivering the engagement activities, this is not mandatory – they may act as an advisor on the scientific content.
If applicants have any questions about applicant eligibility, please contact the Public Engagement Team and we will advise on how you may proceed.
Applicants may apply for a Nucleus Award for any new idea, or to resubmit a previous application that can demonstrate it has addressed feedback received during the peer review process.
Applicants seeking funding for the continuation or evolution of a programme previously funded by STFC should apply for a Legacy Award.
The scheme comes under the Full Economic Costs (fEC) framework. The maximum value that may be sought by organisations covered by fEC is £125K, and the maximum payable by STFC is £100K. For non-fEC organisations, the maximum that can be applied for (and awarded) is £100K.
The Public Engagement Nucleus Award scheme falls under the Full Economic Costs (fEC) framework. Therefore, all costs that contribute to the FEC of the proposal should be included under the cost headings as shown in the ‘Applying for a grant’ section of the STFC Research Grants Handbook. As the Nucleus Award scheme has no capital budget, applicants cannot request funds under the Equipment heading (as outlined in section 1.1.4).
Other than restrictions described in 1.1.4, there are no set restrictions on the type of costs that may be applied for. For example, contributions to salaries, cost of materials, and travel & subsistence are eligible.
Applications can vary in duration but would normally be expected to be for up to 36 months in duration. The earliest start date for an application submitted to Stage 1 of the scheme would be 1 April in the following calendar year.
|Call Activity||Indicative Timetable|
|Stage One call announced||4 September 2017|
|Stage One call closes||2 November 2017 at 16.00|
|Stage One panel short-lists applicants for interview||Mid-December 2017|
|Stage Two call announced||22 December 2017|
|Stage Two call closes||25 January 2018 at 16:00|
|Stage Two independent reviewer comments requested||February 2018|
|PI responses to reviewer comments||February 2018|
|Stage Three Interview panel||March 2018|
|Awards Announcements||March 2018|
|Nucleus Awards start||From 1 April 2018 onwards|
STFC intends this scheme to be flexible and reserves the right to deal, as it thinks fit, with application of unusual character and to waive any rule at its absolute discretion.
STFC Public Engagement Nucleus Awards are governed by the grant conditions as set out in the Research Grants Handbook, unless otherwise stated. Applications are accepted and awards are made on the understanding that research organisations and Nucleus Award holders agree to observe the terms and conditions and the scheme requirements set out in this document and any amendments issued.
Applicants must take up the award at the host institution identified in the application. STFC will not allow a Public Engagement Nucleus Award holder to change their host institution prior to taking up an award. Consideration will be given to requests during the course of an award to relocate the grant to a different institution for scientific or domestic reasons. The agreement of the institutions concerned will be required before seeking approval from STFC.
Public Engagement Nucleus Award holders will be required to provide reports of activities to the STFC Public Engagement Team when requested. STFC reserves the right to request periodic information or to visit the Public Engagement Nucleus Award holder. Nucleus Award holders will be expected to meet with the STFC Public Engagement grants mentor a minimum of twice a year.
The Nucleus Award holder may also be asked to attend meetings to exchange information and ideas with others undertaking STFC Public Engagement activities. The Public Engagement Nucleus Award holder must make all reasonable efforts, if so invited, to respond to requests for information or to attend events or activities organised by the Research Council concerning the research undertaken. Such events may be held after a grant has finished.
Public Engagement Nucleus Award holders will be expected to attend an annual meeting of all STFC Public Engagement Award holders.
Public Engagement Nucleus Award holders are expected to regularly update the record of their grant using the Research Council reporting tool, ResearchFish, in line with the STFC Public Engagement Evaluation Framework. This enables STFC to easily extract data regarding the impact of the work of our Nucleus Award Holders whenever required, and serves as a database of outcomes and impacts for an award holder’s own reference.
Publications and other forms of media communication, including media appearances, press releases and conferences, must acknowledge the support received from STFC, quoting the grant reference number if appropriate.
Resources produced as a result of any grants should acknowledge STFC as the funding source using the standard format agreed by funders and publishers and detailed in the additional information accompanying this grant.
In order to ensure appropriate coordination and opportunities to increase the impact of engagement, external media activity produced as a result of this award must be signed off by the STFC Media team before the activity takes place, or is published. This includes press releases, online videos and media briefings. Award holders are responsible for giving STFC sufficient notice in advance of activities such that STFC can advise on content, and/or build the activities of grant holders into our own communications and engagement programmes.
It is the responsibility of the research organisation, and all engaged in the research, to make every reasonable effort to ensure that the intellectual assets obtained in the course of the research, whether protected by intellectual property rights or not, are used to the benefit of society and the economy. Outcomes and resources should be disseminated and/or made available to both research and more widespread audiences - for example to inform potential users and beneficiaries of the research.
Unless stated otherwise, the ownership of all intellectual assets, including intellectual property, and responsibility for their application, rests with the organisation that generates them.
STFC may, in individual cases, reserve the right to retain ownership of intellectual assets, including intellectual property (or assign it to a third party under an exploitation agreement) and to arrange for it to be exploited for the national benefit and that of the research organisation involved. This right, if exercised, will be clearly set out in an additional grant condition.
There should be suitable recognition and reward to researchers who undertake activities that deliver benefit through the application of research outcomes. The research organisation must ensure that all those associated with the research are aware of, and accept these arrangements.
It is a condition of every grant that STFC accepts no liability for the manner in which the work in connection with the grant is undertaken, and the research organisation and Nucleus Award holder will be responsible in all respects for the work and the consequences of it.
A grant may be terminated, or its conditions varied, at any time at the absolute discretion of STFC. Should the Nucleus Award holder leave their institution for another research organisation or an alternative type of employment, they must notify the Public Engagement Team immediately. If it is not possible to transfer the grant then STFC will terminate payments from the day immediately after the Nucleus Award holder leaves the host institution. Failure to submit reports will result in termination of the award unless there are mitigating reasons.
Applications for Public Engagement Nucleus Awards are submitted via the Research Councils’ Joint Electronic Submission (Je-S) system. If your organisation is not currently Je-S registered you can self-register via the Je-S system. This will allow your organisation to apply to the call without going through the full registration process. If your application is successful, RCUK will contact you in order to help you with the full registration process.
For specific guidance on filling in the Je-S form, please review the advice in Annex A: Completing the Je-S Application Form.
The full Je-S registration process can take up to four weeks so if you do want to fully register please leave yourself plenty of time before the deadline. Please contact the Je-S helpdesk on (01793) 44 4164 or via e-mail to get registered. You will need to give the name and contact details of the organisation together with details of the scheme/call you are applying for.
Applicants from HEIs are advised to contact their host organisation’s Research Administration as soon as possible; they will be able to give advice about costing your proposal and internal procedures relating to submitting an application through Je-S. Your Public Engagement Nucleus Award application must be costed and submitted by the host organisation.
Emailed or hard copy applications will not be accepted and the page limits outlined below will be strictly enforced by STFC. If any of the supporting documents exceed the specified limits, only the pages within the limits will be considered. The documents must be submitted as .pdf attachments and should conform to the font and margin guidelines in the Je-S Helptext.
Public Engagement Nucleus Award applications are submitted via Je-S.
Nucleus Awards are assessed by a four-stage peer review process:
Together with the relevant Je-S application form (as detailed in Annex A), you will need to provide the following attachments:
Together with the relevant Je-S application form (as detailed in Annex A, you will need to provide the following attachments:
STFC public engagement awards are often partnerships between the grant holders (who apply for and receive financial support from STFC) and ‘project partners’. Such partnerships are not a requirement of STFC support, but will strengthen a case for funding when they are deemed well planned and important for delivery of an impactful programme.
Before an application is made, STFC requires that applicants create proposals that commit the involvement of all parties required to make the proposed programme a success. If an organisation wishes to receive funds from STFC, it must be a listed applicant on the grant. If an organisation will not receive funds from STFC but will have an integral role in the proposed programme, that organisation is a project partner. We encourage applicants to create these partnerships in advance of submitting an application for funding, and to include details of the partnership in the application. Well-constructed partnerships strengthen proposals by providing complementary skills and knowledge, additional staff time, and additional cash or ‘in-kind’ support.
As part of the application process, project partners are invited to provide a ‘letter of support’ alongside the main body of the application. This letter is read alongside the proposal’s Case for Support, and is considered as part of the peer review process. A well-written letter of support will confirm the organisation’s commitment to the proposed project by articulating the benefits of the collaboration, its relevance to the partner and the potential impacts of the programme in the eyes of the partner. The letter of support should also identify the period of support, and detail the range of ‘in-kind’ and financial contributions offered by the partner.
Letters of support can be up to two sides of A4 in length. A letter must be dated clearly, within six months of the submission date of the application. To provide assurance that the project partner has authorised the proposed contribution or commitment, the letter should be signed by a named contact, stating the capacity in which they are providing the sign-off. Letters of support are submitted electronically alongside the grant application, via the Je-S system.
Letters of support must show meaningful contribution to the proposed public engagement programme – letters featuring supportive language but offering no contributions to the project are of little-to-no value, and should not be included.
Should an applicant state in their proposal that the involvement of a party or organisation is important to increase the chances of success of their proposed programme, these organisations must be included as either applicants or project partners. Applications received without these collaborations in place by the point of submission will not be supported.
STFC employs hundreds of scientific and technical staff, alongside our own team of public engagement professionals based at our laboratories across the UK. Applicants for public engagement funding are welcome to seek to include STFC as project partners on public engagement applications where relevant, subject to the guidance above. Applicants must contact STFC staff at least four weeks in advance of the submission deadline if they consider STFC involvement to be important in making their proposal a success.
Should applicants wish to discuss the ability of STFC to participate in their proposal; the following individuals are appropriate first points of contact for the major national laboratory sites:
|Rutherford Appleton Laboratories||Daresbury Laboratories||UK Astronomy Technology Centre|
Public Engagement Manager
Public Engagement Manager
Public Engagement Manager
|Sophy Palmer||Phill Day||Olivia Johnson|
|01235 445 950||01925 603 231||0131 668 8263|
STFC reserves the right to choose not to participate in proposals at our own discretion. Please note that applications involving STFC as a project partner are treated no differently to other applications in the peer review and funding decision process.
All applications are initially discussed by an independent panel of peer reviewers. The peer review panel will have a range of expertise in outreach, engagement, education and communication of science and technology. The panel will also have knowledge of STFC facilities and grant funded research.
The panel selects a number of applicants to go forward to Stage Two of the scheme. The panel uses the Stage One assessment criteria as the basis for selection for interview:
We aim to advise all applicants of the outcome of their Stage One application within six weeks of the closing date. Applicants who are successful at Stage One will receive feedback on their application and will be invited to submit a second application, via the Je-S system, for consideration under the following peer review processes.
Applicants short-listed on the basis of their written application will be provided with feedback on any aspect of the application that the panel would like to explore further at the stage 3 interview. Feedback will also be provided to applicants who were unsuccessful via Je-S.
The decision(s) of STFC are final.
Written peer review comments will be sought on applications that make it through to Stage Two. These peer reviewers are selected from those that the applicant has nominated, and those identified by the Public Engagement Team.
Applicants will be given the opportunity to respond to the comments made by reviewers, through the PI Response process.
Peer reviewers are required to comment on the written assessment criteria:
Applicants are required to attend a panel interview, during which they will have an opportunity to give a brief overview of their proposal, followed by detailed questioning from the panel members. Applicants are welcome to bring along up to two other members of the project team who may wish to contribute to the presentation and the question and answer session. Please note that STFC does not reimburse travel expenses for attendance at the panel interview.
The interviews will be held on a single day, usually in mid-to-late March. Interviews typically comprise of a ten minute presentation during which the applicant may give a brief overview of the project, but should focus their presentation on addressing matters raised by the written peer review comments thus far received. This presentation is followed by a question and answer session of around thirty minutes. Aspects of the application that have been raised in the earlier peer review stages, or feedback provided, can be addressed in either part of the interview.
The panel will assess the applicants on the day of the interviews, based on the stage three assessment criteria:
The panel will make final recommendations for funding on the day of the interviews, based on their assessment of the applicant’s interview performance against the panel assessment criteria, and the written peer review.
Based on the recommendations from the interview panel, STFC will then take decisions regarding which applications are funded. The STFC Public Engagement Team will then prepare feedback for all applicants. Once this is approved by the panel Chair, it will be added to the Je-S system and applicants notified officially of the outcome of their application. It is the intention that this process is completed within two weeks of the stage three panel meeting.
The decision of STFC is final.
Before submitting your application you are encouraged to contact the Public Engagement Team to discuss your ideas.
Please note that when you press submit, the application doesn’t go directly to STFC; it will be sent to your organisation’s approver or submitter pool (depending on how your organisation’s Je-S account is set up). You can see where your application is by clicking the Document Actions button and choosing Show Submission Path.
Creating the form
The application form question-by-question with related rules
Creating the form
This is a summary of the funds you are requesting from STFC. This is a read only section for your information.
Enter costs here that are being requested from STFC solely.
A free text box where you can list any other sources of funding if the total budget exceeds the amount requested from STFC. If this is the case it must be made clear what STFC are paying for.
A free text box where you can enter the aims of your project (4000 characters max)
A free text box where you can list (as bullets) the objectives of your project (4000 characters max)
A free text box where you can add a short summary of your project (expected to be well below the 4000 characters max allowed.) The Case for Support document is where you are expected to provide the detail of your project.
A free text box where you can enter the personnel on your project (4000 characters max.)
A free text box where you can enter any other projects that you’re aware of that are similar to your project (4000 characters max)
A free text box where you can explain the marketing, awareness raising and other aspects of your project (4000 characters max)
A free text box to detail what your evaluation plans are for your project (4000 characters max)
Applicants are invited to nominate up to two reviewers.
Once all mandatory sections are complete you will be able to submit the document to your approver/submitter pool.
It is important to note that when you press submit it doesn’t mean that the application has been submitted to STFC - the application will be in your approver/submitter pool for you/your organisation to submit to Council. You can see where your application is by clicking the Document Actions button and choosing Show Submission Path.
For further details on filling in the form please contact the Je-S helpdesk on 01793 444164 or e mail JeSHelp.
*These may be convened by the Executive to include consolidated grants, contiguous groups of research requests, or research requests which are judged (on the basis of cost or propriety) with regard to the Terms of Reference for the panel.
The STFC, as a publicly funded organisation, is accountable to Government and the public for its actions and for the way it conducts its business which must be undertaken in a way that is transparent and guards against conflicts of interest influencing the outcome of decisions. Further information for managing conflicts as an STFC Panel member can be found here.
The STFC is fully committed to ensuring that all applicants receive equal treatment throughout the peer review process and will provide the necessary training and support to panel members and peer reviewers. STFC policies on inclusion and diversity are available on the STFC website. STFC will keep these policies under review to ensure that its policies and practices reflect best practice and enable full compliance under the Equality Act 2010.
The STFC will distribute peer review papers via a secure extranet and all information must be considered as confidential i.e. the contents should not be disclosed. The confidential nature is intended to ensure that the contents of the proposals, reviews etc. are not made known more widely than is necessary for proper consideration by the peer review panels. Names of reviewers are not disclosed to applicants and neither are those of the lead introducer for the proposals.
Applications, independent reviews and PI Responses are available to panel members via the Peer Review Extranet (STFC’s preferred method for sharing data). Strict controls on data security and data handling are currently in place for Government departments and Government-funded organisations, including the Research Councils. Panel members must not save data (on to laptops, discs or hard drives) and if printed copies of any of the documents are made, these must be shredded after use.
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