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7.7 Maternity, Paternity, Adoption, Parental and Long-Term Sick Leave

  • Additional funding will be provided to meet any net costs of paid maternity, paternity, adoption, parental and paid sick leave for staff within the Directly Incurred and Exceptions fund headings if this cannot be found within the cash limit of the grant and if the staff fulfil the relevant qualifying conditions of the employing Research Organisation. The net cost is the amount paid to the individual less the amount the Research Organisation can recover for the Statutory Maternity Pay, Statutory Sick Pay and Statutory Adoption Pay from HMRC.
  • Maternity, paternity, adoption, parental and sick pay is payable by STFC only for directly incurred staff and will be payable only for the percentage of time that the staff are contracted on the grant. However, directly incurred Principal and Co-Investigators are only eligible if they are also Research Fellows or Research Assistants funded by the grant.
  • These additional costs should be claimed as necessary at the end of the research grant under the fund heading 'directly Incurred Absence' on the final expenditure statement, with an attachment detailing the type of absence, date and cost.
  • The Research Organisation is responsible for any liability for maternity, paternity, adoption, parental or sick pay for staff supported by the research grant outside the original period of the grant.
  • In addition, grant funds, within the cash limit, may be used to meet the costs of:
    • Making a substitute appointment to compensate for the whole, or part of a period of maternity, paternity, adoption, parental or sick leave for a researcher funded by an STFC grant, and/or
    • Extending the duration of a research grant, up to the maximum allowable 12 months.
  • Directly Allocated and Indirect funds will not be increased as a result of these extensions.
  • Where there is a continuous period of sick leave in excess of three months, the Research Organisation should contact STFC to discuss the possibility of a substitute appointment to safeguard progress on the project, or an extension to the duration of the project, if the period of sick leave can be predicted. Where a Research Assistant has been on sick leave in excess of three months the Research Organisation must comply with all their obligations to consider reasonable adjustments before making a substitute appointment. Where a Research Assistant has been on sick leave for an aggregate (not necessarily continuous) period in excess of three months, where this is due to a single condition or a series of related conditions, the Research Organisation may request an extension to the duration of the grant.
  • Any request for time extensions on the grounds of maternity, paternity, adoption, parental or sick leave should be made via the Je-S Grant Maintenance tool as soon as the required duration is known.

Last updated: 02 November 2020


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